How to backup emails in Outlook, Thunderbird or Apple Mail?

In this article, we’ll explain How to backup emails in Outlook, Thunderbird, or Apple Mail. In modern days businesses rely on emails for communication. If we lose email access or entire email accounts, it could be devasting. The best way to keep your email safe is the backup email Outlook. If the mail is stored in multiple locations on your device can’t get lost easily.

Every mail client has its own way of doing this, so please follow the instructions for the email client you are using:

Email backup in Outlook:

If you want to back up your email in Outlook for Windows, you have to click on the below link. It guides you for Outlook for Microsoft Office 365, Outlook 2021, Outlook 2016, Outlook 2013, and Outlook 2010.

If you want to back up your email in Outlook for Mac, you have to click on the below link. It guides you in Outlook for Outlook 2016 for Mac, Office for Business, Office 365 Small Business, and Outlook for Mac 2011

Email backup in Thunderbird

If you want to backup your emails in Thunderbird, you’ll need to export your profile and store it on an external hard drive or on your computer’s local drive. Follow the below-mentioned link to explore the process.

Email backup in Apple mail

If you want to backup your mail in Apple Mail, you can export your mailbox in mbox format and import it when you need the backup. Click the link below to follow the step-by-step guide for backing up your emails in Apple Mail.

Why Email Back Up is Important?

If you are using Email for your business purpose or personal, your email data are important. If something unpredictable happens, you could lose all the data and face various problems. If you do not want any trouble
with your data, you have to make a backup copy of your email data. If you lose your email due to hardware failure or any other disaster, Your Outlook data backup copy makes it easier to recover your emails.

Outlook backups are vital to any modern business. Emails are one of the primary communication for corporate and individual internet users.

How can you lose Outlook Data?

There are many reasons to lose your outlook data:

  • Outlook has the AutoArchive option that automatically moves your old emails from the inbox to the archive folder.
  • If your system is infected with viruses, system crashes or any unexpected malfunctions happen in Outlook you’ve lost your Outlook data
  • Your Outlook mailbox size limit varies
  • If your Outlook PST moved from its existing location, that can render your data unavailable.


Outlook Email backup is essential for protecting data and preventing the loss of important emails, contacts, calendars, and other data.

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